Setup Task 3: Dividing Chores

Dividing Chores Amongst Participants:

Even though you might want to do everything yourself, it would be much more efficient and easier if everyone has assigned role or task that they can do before the meeting to make the meeting run smoothly and effectively.

Dividing up tasks is important

You can appoint one person as a secretary to be in charge of the minutes and is also responsible to send them out to all the participants after the meetings. Can ask people to help you gather resources for a meeting if necessary, for example getting plastic cups and water for a long meeting. Certain members could be asked to report or gather information for topics to be discussed in the meetings. You can assign subcommittees for important issues or topics so not everyone's time is wasted during the meeting. 

This can strengthen your committee and makes your meetings more productive because the participants will be involved and committed. As a meeting leader, don't be afraid to assign people different tasks. 

Here's a a short video I found which explains the importance of why it is important to delegate tasks to the participant of the meeting:

                                  


Let me know in the comments below if you have ever been assigned a task for a meeting or been the one assigning tasks.