Setup Task 6: Summarize Meetings

Summarize Meetings 

Make sure that during some time in your meeting you review and summarize all the important points discussed during the meeting, this especially should be done at the end of the meeting. If you had a long meeting with issues that might be harder to grasp then this part is extremely important 

When you do make the time to summarize you can go over things that need to get done before the next meeting. Can go over different tasks that are gonna be assigned to different people, can also serve as a reminder and can make sure that everyone is on the same page and understand what had been taken away from the meeting. For example, "Moe should get the textbooks needed for the discussion, Jennifer has to book the hall by next monday, Sejutie needs to get everyone a copy of the proposal printed before the next meeting...." This is a good way to summarize the meeting so that everyone understand there role before leaving. 

Most importantly, remember to keep the meetings short and precise so this does not happen:

Let me know in the comments below if you have ever had to summarize at the end of the meeting as a meeting leader. 

Setup task 5: Stick to the subjects

Stick to the subject

Meetings can often go over the time period allotted because sometimes participants try to solve by just talking when you might have to do some research instead. If you do not know how to deal with a situation like this then the group is gonna get into a conflict and it will be hard to resolve. 

A simple way to handle something like this is to simply make everyone move away from the subject and leave it to deal with it in another meeting have a subcommittee look into it. You can also have a place such as the "parking lot" where people can bring up the issues missed during the meeting to be brought up later or have a discussion thread set up online. 

By having a plan in place you will avoid going over the given time and have a successful meeting. 

Better to move on to important business before a small conflict leads to this: 

Let me know in the comments below if you have ever gone over the time period of a meeting because of an argument or conflict.